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Secretary II

Job ID: req1944
Employee Type: nonexempt full-time
Facility: Frederick: Ft Detrick
Location: PO Box B, Frederick, MD 21702 USA

The Frederick National Laboratory is a Federally Funded Research and Development Center (FFRDC) sponsored by the National Cancer Institute (NCI) and operated by Leidos Biomedical Research, Inc.  The lab addresses some of the most urgent and intractable problems in the biomedical sciences in cancer and AIDS, drug development and first-in-human clinical trials, applications of nanotechnology in medicine, and rapid response to emerging threats of infectious diseases.

Accountability, Compassion, Collaboration, Dedication, Integrity and Versatility; it's the FNL way.

 Position Overview:

PROGRAM DESCRIPTION     

The Environmental Health and Safety Directorate is responsible for environmental protection, occupational safety and health, protective services, and emergency preparedness programs at the National Cancer Institute at Frederick. 

KEY ROLES/RESPONSIBILITIES

  • Reference resources for project support and problem solving
  • Maintain general awareness of scope of work and track progress for multiple projects
  • Attend meetings and recording meeting minutes
  • Distribute information from Supervisor at meetings
  • Report meeting minutes to Supervisor
  • Coordinate meetings
  • Prepare internal and external correspondence, memos, and other documentation
  • Maintain records (electronic and hard copy) in an organized manner
  • Upload and distribute data and files to/from various databases
  • Maintain calendars
  • Receive and refer calls and electronic communications appropriately
  • Audit completion of orientation
  • Assist with completion of orientation
  • Enter Purchase Requests into DELTEK CostPoint
  • Place credit card orders via telephone or internet; entering orders into DELTEK CostPoint
  • Complete credit card reconciliations via Corcentric
  • Other duties as assigned

BASIC QUALIFICATIONS

To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:

  • Possession of a high school diploma or equivalent; Foreign degrees must be evaluated for U.S. equivalency
  • In addition to education requirement, a minimum of two (2) years of secretarial experience including one (1) year at the level of Secretary I
  • Experience with Microsoft Office and web-based applications
  • Familiarity with data entry and use of a variety of databases
  • Experience with calendar management
  • Ability to obtain and maintain a security clearance

PREFERRED QUALIFICATIONS

Candidates with these desired skills will be given preferential consideration:

  • Experience with procurement
  • Ability to multi-task
  • Attention to detail
  • Pleasant and friendly demeanor; positive attitude, and desire to be helpful to others
  • Excellent interpersonal, organizational, time management, and communication skills
  • Enthusiasm for innovation, organizational development, and acceleration of cancer research
  • Integrity and confidentiality

Equal Opportunity Employer (EOE) | Minority/Female/Disabled/Veteran (M/F/D/V) | Drug Free Workplace (DFW)

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