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Secretary I

Job ID: req1319
Employee Type: nonexempt full-time
Facility: Frederick: Ft Detrick
Location: PO Box B, Frederick, MD 21702 USA

The Frederick National Laboratory is a Federally Funded Research and Development Center (FFRDC) sponsored by the National Cancer Institute (NCI) and operated by Leidos Biomedical Research, Inc.  The lab addresses some of the most urgent and intractable problems in the biomedical sciences in cancer and AIDS, drug development and first-in-human clinical trials, applications of nanotechnology in medicine, and rapid response to emerging threats of infectious diseases.

Our core values of accountability, compassion, collaboration, dedication, integrity, and versatility serve as a guidepost for how we do our work every day in serving the public’s interest. 

Position Overview:

Program Description:  

The Applied and Developmental Research Directorate (ADRD) provides clinical and biological monitoring, regulatory support, biospecimen processing and storage, assay development, and project management support to the National Cancer Institute (NCI) and National Institute of Allergy and Infectious Disease (NIAID) clinical programs including Division of Cancer Treatment and Diagnosis (DCTD). DCTD facilitates pathways of unique molecules, diagnostic tests, and therapeutic interventions to clinical applications, including distinct molecular signatures for cancer, refined molecular assays, and state-of-the-art imaging techniques

KEY ROLES/RESPONSIBILITIES

The Secretary I will:

  • Provide procurement support to DCTD laboratory staff using blanket orders, purchase requisitions, credit card, and online warehouse system.
  • Data entry into appropriate financial system component (CostPoint, Cor360), status checks on orders, reconciliation of credit card transactions, maintenance of electronic filing systems/order logs
  • Composing and answering emails/correspondence
  • Communicating with laboratory personnel, both verbally and in writing, to gather and clearly convey information
  • Providing administrative backup support to NExT program Special Emphasis Panel and CBC Steering Committee meetings
  • Gathering scientific and administrative approvals for publications 
  • Maintaining Program SharePoint site 
  • Updating Standard Operating Procedure documents (SOP) for DCTD Administrative tasks
  • Verifying shipping invoices for approval and payment
  • Weekly reporting on open purchase orders statuses
  • Completing required government forms for procurement of laboratory/office supplies and travels
  • Sorting and distributing mail
  • Receiving / transferring calls while managing electronic communications appropriately and professionally
  • Providing logistical support for the facilitation of both pre-travel packages and post-travel packages into Deltek T&E while ensuring compliance with Federal Acquisition Regulations (FAR)
  • Maintaining conference room schedule for scientific and administrative personnel

BASIC QUALIFICATIONS

To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:

  • Possession of a high school diploma or equivalent; Foreign degrees must be evaluated for U.S. equivalency
  • A minimum of one (1) year clerical/secretarial experience
  • Experience with Windows, MS Office including Word/Excel/Access
  • Knowledge of the use of proper English/grammar/spelling/punctuation
  • Must be able to obtain and maintain a security clearance

 EXPECTED COMPETENCIES

  • Ability to deal tactfully with the public
  • Communicate office problems tactfully

Equal Opportunity Employer (EOE) | Minority/Female/Disabled/Veteran (M/F/D/V) | Drug Free Workplace (DFW)

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